All times are local to St. Charles (Central Time).
City Commons includes optional kitchen access. Select Kitchen only if you will use it; it is checked for availability and included in your cleanup instructions. Rooms require staff confirmation.
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Building use agreement
Read the full agreement and fee sheet before signing. Your group handles setup, teardown and cleanup unless help is arranged separately with the church.
Review Building Usage Fees (PDF) ↗
- I will be personally present during all usage of the church facilities, including setup, decoration, the event, and teardown.
- My group is responsible for setup, decoration, teardown, cleaning, and restoring the room unless the church has confirmed assistance separately. This form does not automatically request or assign setup help.
- Upon approval of my facilities use request, I will provide any fees required by the church. I have reviewed Building Usage Fees; the church will confirm the applicable charges before use.
- I am responsible for damage to church facilities, equipment, or property resulting from my group’s use. Damage charges are not a fixed amount in this agreement; the church will determine the amount based on the damage and repair or replacement costs.
- If I lose the building key, I will pay a $50 lost-key fee. I will return the key as instructed and will not share the key or access code with unauthorized people.
- I will follow church policies and guidelines and leave every space I use clean and orderly.
- All tables must be cleaned, dried, and returned to the original room setup or storage.
- Chairs must be inspected for spills or damage and returned to the original room setup or storage.
- Kitchen use is optional with City Commons. I must select Kitchen if I intend to use it. If I use the kitchen, all dishes, pots, pans, and utensils I use must be washed, dried, and returned to their proper storage places.
- Stovetops must be wiped down if used.
- The oven must be wiped clean if used.
- The microwave must be cleaned of spills and spatters if used.
- If I use the kitchen, its floor must be swept.
- If I use the kitchen, all leftover food must be given away or disposed of. No food may be left in the kitchen.
- Inside trash bags must be tied and taken to the dumpster.
- Trash cans must be relined.
- All lights must be turned off, including bathroom lights.
- I will report any damage immediately to facilities@newcitystc.church.
- My signature applies to the requested date and all requested recurring occurrences. Submitting a signed request does not confirm a reservation; room approval is still required.
We will email your signed agreement and fee sheet to the address above. Access instructions are provided separately after approval.
Sent to your room approvers. A signed copy will be emailed to you.
